Rental Policy Information

Below is a list of our most commonly requested information on rules and regulations for building rental at the Fairgrounds.

No Alcoholic Beverages are allowed to be sold on the fairgrounds. Private events may serve alcohol, with some restrictions.

Catering – There are no catering restrictions for private events. However, public events selling food or beverage will need coordinate inspection with the health department prior to their event.

Curfew – All events are required to end by 11:00 pm.

Gaming – Raffles are permitted for Not-for-Profit Organizations holding their gaming activities for charitable purposes only.  Any event planning to hold such activities must register with the Indiana Gaming Commission at 317-232-4646.

Traffic/Security – The renter will be responsible for parking and the traffic control for any event held on the fairgrounds. At the discretion of the lessor, licensed security could be required for any event and will be the financial responsibility of the renter.

Deposit Fees:   25% deposit down, 50% down six (6) months prior to the event and the final 25% is due two (2) weeks prior to the event. Each amount is non-refundable unless payment above what is required has been made in advance.

Insurance:   A Certificate of Insurance for a combined single limit of $1,000,000.00 with a $2,000,000.00 aggregate listing the Elkhart County 4-H and Agricultural Exposition, Inc. as the additional insured from a carrier that is acceptable to the Elkhart County 4-H and Agricultural Exposition, Inc. must be provided.  This certificate must specify coverage for the event including the exact dates of the event as well as set up and tear down dates and must be on file in the Fair Office prior to picking up the key(s).  In some instances, a Certificate of Insurance may need to be provided before the contract may be signed (i.e.: events which are open to the public or where an entry fee is being charged).  All policies required by these specifications shall afford a Waiver of Subrogation in favor of the Elkhart County 4-H and Agricultural Exposition, Inc. and any other entity contractually required to be an Additional Insured.  A “Blanket Waiver of Subrogation when Required by Written Contract” is acceptable.